Proctor Track & Field Renovation

The School Committee is requesting construction funds for a major renovation of the High School track and Proctor Field complex at Town Meeting on Monday, May 8th. The project includes:
  • a new all-weather track 
  • a new multipurpose synthetic turf field on Proctor 
  • a new sports lighting system 
  • a sports wall 
  • a new concessions building with bathrooms and storage
  • the replacement of the carpet on the existing artificial turf field (Field #1) 

click to enlarge

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The installation of impact pads under both artificial surfaces will help reduce the risk of concussions.  Walkway and lighting improvements will also be made on the approach to the field through Pastor Park that will make the facility handicap accessible.

Steps to Move the Project Forward


  1. Weston voters will need to approve Ballot Question #1 - the Proposition 2½ debt exclusion - at the Town Election at Town Hall on Saturday, May 6th.  This vote requires a simple majority to pass. It can also be made by absentee ballot, if you are not in Town on the 6th. Please see Town Election for additional information.
  2. Voters at Town Meeting on the evening of Monday, May 8th will need to approve the appropriation of the $4.5m of construction funds by a 2/3rd majority. Both field projects are Articles 17 and 18, following the single-vote consent agenda (articles 3-16). Leave enough time for parking and registration. Please see Town Meeting for details. Town Meeting progress will be posted at twitter.com/Town_of_Weston and facebook.com/WestonMass using #WestonTM; HOWEVER, your presence for the full meeting is strongly encouraged as many important items will be voted upon and timing of articles (and registration) is not guaranteed.
Residents must be registered voters in Weston in order to participate in the Town Election and Town Meeting. Check your status and register online. Deadline to register is April 14th.

Tax Impact


The Town estimates that the annual debt service cost for the project in the peak year would be $91 for the median household appraisal of $1.152m.  Over the life of the borrowings, the debt service is expected to be about $1,134 for the median household.  

If Funding is Approved: timetable


Construction is expected to start in June or July.  The Field 1 resurfacing should be completed before fall sports start in August.  The track and Proctor project construction is expected to continue into the fall sports season.  We are hopeful that construction could be finished in time to host some late-season fall games, but we should know more once construction has begun.

Reasons for the Renovation



Accommodate Multiple Uses


Use of Proctor Field has been restricted to varsity football and soccer games in order to preserve a quality grass playing field. To continue maximizing the use of existing facilities, the School Committee and Recreation Master Plan Steering Committee are recommending the installation of a multipurpose synthetic turf surface for Proctor Field. 

The current artificial turf surface on Field #1 at the High School has proven very successful and supports HS/MS boys and girls soccer and lacrosse, girls field hockey, and many local youth and adult sport teams. Converting Proctor Field to a synthetic turf field will substantially increase the availability of these fields for games, practice sessions, and community use.

Benefits of Artificial Turf


Artificial turf fields do not require watering, fertilizing or mowing, and they do not attract geese.  These fields are available for play during and after rain and result in fewer weather cancellations for the multiple teams.

Lights


The current lights on the field were donated and installed in 1994.  They are unsafe for athletes as they do not sufficiently light the field.  They cast unnecessary light and glare well beyond the field, which is unfriendly to neighbors and the environment.  

New lights will allow more play hours on the field, especially during the late afternoon and early evening.  This will be increasingly important if the Weston Public Schools follow the national trend to shift school start times later in the day.

Concession & Facilities


The current concessions building was donated in 1989, and will be rebuilt as part of the project.  The Town has received a generous offer by a donor to cover a large portion of the materials costs for the new concessions, bathroom, and storage building.  

Currently, the nearest bathrooms are in the High School and the paths to the field and bleachers are not sufficiently accessible for our students and community members. The main bleachers are in good shape and do not need renovation. 

The 2015 Town Meeting approved $75,000 to design and build a sports wall at Weston High School.  This 16’ wall will be constructed as part of the Proctor project.

Field 1


The current artificial turf field (Field #1) was constructed in 2008 with funds privately raised by a generous Weston community. The expectation was that future maintenance would be the responsibility of the town.  The “carpet” on synthetic turf fields has a life span from 8-10 years based on usage, maintenance and the environment. The “infill” material underneath is expected to last twice as long.  Our field has been used extensively.  The carpet has performed well and is at its end of life.

Public Meetings 



A public presentation was held on January 19th to present and review the design, and to solicit feedback from the community.  A recording of the presentation by Weston Media Center is available online. A copy of the presentation is available online: Jan. 19, 2017 Public Presentation (PDF)

A second public presentation is scheduled for April 25th at 7:00 p.m. in the Case House.   

The Proctor Field working group has met extensively with other town boards, including the Planning Board, the Permanent Building Committee, the Zoning Board of Appeals, the Conservation Commission, the Finance Committee, the Recreation Commission, the School Committee, and the Board of Selectmen.

Additional Project Details

  1. Design Process & Scope

    Details on the design phase, including the key reasons to renovate, existing conditions and proposed work

    Link to page
  2. Sports Wall

    Funding was approved by 2015 Annual Town Meeting and is planned to be included in the rest of the project

    Link to page
  3. Field 1 Work

    The carpet of the artificial turf of Field 1 has reached its life span and needs to be replaced, details of which are outlined here

    Link to page
  4. Additional Information

    Learn more about the committee members and the WHS fields

    Link to page

Stay Informed

 
If you would like to be informed of these future public meetings regarding the Proctor Field Renovation, please sign up to receive email or text notifications for meeting agendas for the School Committee or the Meeting Calendar - both under the Stay Informed section of the website. If you have specific comments or questions, please feel free to email Alex Cobb at CobbA [at] weston.org 

If you are new to Town Meeting, more information about the procedures can be found under the Your Government section of the website. All Weston-registered voters may participate (which includes many High School Seniors and some juniors!). The last day to register to vote for the Town Election and Town Meeting is Friday, April 14th (Good Friday).  The Clerk’s Office is open until 8:00 p.m. that day.  Residents can also register to vote online on or before the April 14th deadline.